Bid Notice 2023-08
Lead Service Pipe Inventory
The City of Eldon Board of Aldermen is requesting sealed BID proposals for services to complete a lead service line inventory. The scope of required services is described below. The completed lead service line inventory spreadsheet should adhere to 40 CFR 141.84. Funding for the project is through the Missouri Department of Natural Resources’ Financial Assistance Center and local sources. The City/ District has an estimated 2300 service lines that must be surveyed.
Scope of Services
Records Review
• Reviewing available records to determine the presence, absence, or likelihood of lead in service lines. Records to review may include, but are not limited to: Construction records, building codes or ordinances, As-Built Drawings, Record Drawings, system maps, specifications from previous infrastructure projects, construction contracts, meter or service line replacement records, etc.
• Outreach effort with the general public including drafting inventory-related documents to inform the public, disseminating door hangers, speaking with private home owners, etc.
In-Field Verification
• Potholing or excavating (mechanical or vacuum) service lines to determine the material present.
• Internal or external CCTV investigation of service line material.
• Water Quality Sampling
• Visual inspection of service lines including inside a home or building.
Administrative
• Completion and submission of the Missouri Department of Natural Resources Lead Service Line inventory Spreadsheet, by October 16, 2024 or sooner.
• Creating hardcopy and/or GIS maps indicating location and details of surveyed service lines.
• Assistance with preparing grant reimbursement requests.
• Attending limited board or council meetings to report on inventory progress.
Please provide a proposal including price for the above services no later than September 15, 2023 at 10:00 a.m. to the attention of:
Attn.: City Clerk
101 South Oak Street
Eldon, MO 65026.
Selection Process: Once the City/District evaluates all proposals they will select the preferred contractor and execute a contract for the listed services at the quoted price.
The City of Eldon is an Equal Opportunity Employer.
For additional information call City Hall at 573-392-2291 ext 229.
All sealed bids should be mailed to the attention of:
City Clerk
P.O. Box 355
Eldon, MO 65026
or may be delivered in person to the City Clerk in Eldon City Hall, 101 S. Oak, Eldon, Missouri, between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday. All sealed bids must have the “LEAD SERVICE PIPE INVENTORY” prominently printed on the packet and received in the office of the City Clerk no later than 5 p.m. on Friday, September 15th, 2023. Any bids received after this date will not be accepted and will be returned to the vendor. Bid opening will be at 10:30 a.m. on Friday, September 15th, 2023.
The City of Eldon reserves the right to accept or reject any or all bids and waive formalities. The City of Eldon is an Equal Opportunity Affirmative Action Municipal Corporation.
Published Aug. 31,
and Sept. 7, 2023
